At the end of November, the University issued a new requirement that must be met before a vendor can be set up in AP/CAR for payment. This requirement affects all US-based businesses, including corporations, consultants and sole proprietor businesses. The requirement is that a W9 (http://www.irs.gov/pub/irs-pdf/fw9.pdf) be submitted prior to the vendor being set up in AP/CAR.

For most businesses, this is not a major hurdle; indeed some of the larger businesses provide a completed copy of the W9 on their website. For some small book dealers, this requirement may present some level of confusion or difficulty. To date, we have been able to acquire a W9 from all but one vendor and we continue to work with that individual.

Again, the W9 requirement applies only to US businesses. Foreign-based businesses are not required to supply a W9.

Please let me know if you have any questions.