Author Archives: Sarah Witte

CLIO introduces “Best Bets” feature

CLIO has added new functionality designed to get researchers to our most frequently used resources and web sites with less typing and fewer clicks.

As you type in a search term if it matches one of these resources you will see a direct link displayed below your search:

The links are chosen as the most likely “best link” for a given resource. In the example above this is the one (and only) record in CLIO that provides immediate electronic access to the entire run of the New York Times. Selecting the link (by keyboard or mouse) will take you directly to that resource.

Because CLIO is also used to provide search services for our Web sites we will be including some links to those as well:

Finally, these links will be rolled out on our web site as well:

As always we’ll be interested in hearing how this works for you. Your comments and suggestions play an important role in guiding our work to keep making CLIO better.

Please use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.


Steps for downloading your list of checked out items to Zotero

Reader feedback helps us to fine-tune our collections and services.  One recently requested upgrade to our catalog has been the ability to download citations for the books that one has checked out.  Thanks to the Library Information Technology team, this is now possible.

Note that this procedure uses My CLIO rather than My Library Account and works with Zotero Standalone on FireFox, Chrome, and Safari (but not IE). Zotero should be open and the folder into which you wish to download selected.

Zotero can be downloaded from One must also download a connector file for the browser (or browsers) one wants to use. Instructions for using Zotero are available on the site, and Columbia Libraries offer workshops on its use. See the listings at

1. Go to

2. In CLIO, click on the down arrow next to the “Log in to… ” link which is on the right-hand end of the dark blue menu bar at the top of the screen, just to the left of “Feedback/Help.”

3. Click on “My CLIO” and then log in with your UNI and password.

4. Your name and UNI will appear on the blue menu bar just to the left of Feedback/Help.

5, Click on the down arrow just to the right of your name and select “My Checked Out Items.”

6. You will see the appropriate Zotero icon (folder for a list, single icon if there is only one checked out item) in the place it usually appears on the address menu, and can now download the titles in the list to Zotero.  In Chrome and Firefox the download icon will appear to the right of the URL/search box; in Safari it will be immediately to the left of it.

These directions are for downloading the titles you’ve borrowed.  To renew the titles, or to see items that are being held for you, use “My Library Account”.

Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Country of Publication facet added to CLIO Catalog

It is now possible to filter CLIO catalog results by country (and sometimes state or province) of publication

To see everything published in a particular country, leave the search blank, hit search, and then  filter by the country:

Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.


Four Million Princeton and NYPL Titles Added to CLIO

The Shared Collection Service, developed in partnership with Princeton University Library and The New York Public Library (NYPL), has launched!  More than four million titles (comprising over seven million items) from New York Public Library and Princeton University Library are now available for request in CLIO.   Columbia faculty, students, and staff can request direct delivery of these items to campus.

CLIO catalog holdings listed by top locations.

The new collections have a location of Recap Shared Collection (NYPL) and Recap Shared Collection (Princeton). Request them by clicking on the “Request: Offsite” link. Circulating titles can be borrowed for 16 weeks, with no renewal.  Some titles can only be used on site in the libraries. They will be marked on the Offsite Request form Note as “In Library Use” or “Supervised Use.”

“In Library Use” indicates that the title can only be used onsite in the libraries.

Have a question or comment about CLIO?  Click on “Feedback / Help” in the upper right corner of any CLIO screen to connect to Ask a Librarian, or to submit CLIO Suggestions & Feedback.

Enhanced Author and Subject Searching in CLIO

Are you sometimes puzzled about which form of a name (Rachmaninov or Rachmaninoff?)  to use when searching the catalog?   CLIO will now find variant forms of names and subjects.

Libraries use standard forms of names and subjects in catalog records to ensure that, for example, all works by a given author will be cataloged under the same form of the name. The challenge for libraries has been to enable researchers who may use different forms of these names or subjects in their keyword searches to find the records that contain the standard forms.

The Library of Congress Authorities file includes references from alternative forms to the standard forms that have been chosen for use in records.  CLIO now uses these to retrieve relevant records when alternative forms are used in keyword, author, or subject searches.

For example, library catalog records use the official Arabic name of the Palestine Liberation Organization, Munaẓẓamat al-Taḥrīr al-Filasṭīnīyah.  CLIO’s use of references from alternative forms will enable a patron’s subject search for the English forms PLO or Palestine Liberation Organization to include this standard form and retrieve all relevant books on this organization.


A search for Nobel Prize winner Svetlana Alexievich (the Wikipedia spelling of her name) will automatically retrieve records for Svetlana Aleksievich (the Library of Congress Authorities form).  If you are not sure why a CLIO catalog search has retrieved a record, you can view the variants by selecting the “MARC view” display
marcviewand scrolling down:


Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Art Properties in CLIO

Columbia University’s collection of art works and cultural artifacts will soon be discoverable through CLIO.

Art Properties, based in the Avery Architectural & Fine Arts Library, oversees the art collection owned by Columbia University. Comprised of more than 10,000 works of art in all media, displayed in buildings at each campus and held in storage, the art collection reflects all cultures and time periods. The collection also includes the public outdoor sculpture on campus.  The mission of the University art collection is to support curricular integration, educational programs, and research and study purposes.  As an extension of this teaching-and-learning mission, Art Properties also participates in loans to museum exhibitions worldwide.

AndyWarholThe latest CLIO release includes a set of 65 MARC records created for catalog testing.  Now a search for Andy Warhol retrieves not only books and videos about this artist, but a few sample records for photographs and prints owned by Columbia. To find art objects in CLIO, a search can be limited by format “Art Work (Original)” or location “Avery Art Properties.”

Art Properties
In addition to this test in CLIO, Avery staff and OSMC are collaborating on modeling Art Properties data as linked data, as part of a grant funded project led by Stanford University Libraries.

New Item Feedback Form

The latest CLIO release adds an “item feedback” form to help patrons give direct feedback to library staff about specific holdings.  Please use this form to recommend that an item be:

  • retained on campus and not sent to Offsite (ReCAP)
  • treated as a rare or unique item (non-circulating)
  • reviewed for preservation (item in poor condition)

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Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Zotero Workshops in February and March

Zotero is a free citation management program that helps you collect, organize, cite, and share your research sources and enables the download, capture, and indexing of full text, web pages, and research notes.    It also allows you to insert citations in Word documents in a wide variety of writing styles, such as APA, Chicago, etc.

Download Zotero at

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You have a choice when you download Zotero. You may download either Zotero for Firefox or the Zotero Standalone.

  • If you download Zotero for Firefox, be sure to also download the Zotero plug-ins for Microsoft Word or LibreOffice.
  • If you download Zotero Standalone, be sure to download at least one browser connector so that you can pass citations from your browser to Zotero.

There are helpful web tutorials on the Zotero site, but the libraries are also here to help you use Zotero.

This month the Library is offering weekly Zotero workshops in 306 Butler LIbrary:

Thursday, February 4th from 1:00 pm to 2:00 pm in 306 Butler Library
Wednesday, February 10th from 3:00 pm to 4:00 pm in 306 Butler Library
Tuesday, February 16th from 3:00 pm to 4:00 pm in 306 Butler Library
Monday, February 22nd from 3:00 pm to 4:00 pm in 306 Butler Library
Friday, March 4th from 12:00 pm to 1:00 pm in 306 Butler
Tuesday, March 8th from 12:00 pm to 1:00 pm in 306 Butler

RSVP (  If you’re bringing your laptop, download Zotero before the workshop.

Visit the Library Workshops page to see other workshops being offered this semester.

Returning Borrowed Items

Most books and bound periodicals may be returned to any Columbia University Library.   Book bins are usually located near library entrances.  Borrow Direct books may be returned to any library circulation desk.

These materials must be returned to the service desk or library from which they were borrowed:

  • Reserve materials
  • Media – including DVDs, CDs, videocassettes, and recordings
  • Microfilm and fiche
  • Musical Scores
  • Books and media obtained through ILL – these should be returned to the Interlibrary Loan Office in 307 Butler
  • Material borrowed from:  Law, Teachers College or Jewish Theological Seminary, which have separate library circulation systems.

Your library account will display items borrowed from most Columbia Libraries and Borrow Direct.  Items borrowed through ILL or from  Law, Teacher’s College and Jewish Theological Seminary will display through those accounts.


If you have questions about this service, please contact staff in the Library Information Office.