Category Archives: Features

Geospatial discovery added to CLIO

We’re excited to announce that the latest CLIO release incorporates a new top level data source, joining Catalog, Articles, Academic Commons, and Web site search.
Select GeoData to search the Columbia University Libraries spatial data collection as well as the collections of several other institutions, using geographical constraints.
GeoBlacklight, a new open source platform for Geospatial discovery will be rolled out in parallel with this change to CLIO, and Quicksearch search results for GeoBL will be slotted in beneath Catalog results in our “bento” display:
As is the case for some other data sources such as Academic Commons, search and faceted filtering will be provided from within CLIO; once an item is selected manipulation and viewing of specific items will be handled from within GeoBlacklight itself.
Another new feature in this release is the display of hit counts next to each data source:

These counts will displayed after a search is executed right up until a facet has been applied. Our hope is that the display of hit counts will make it easier to see how results are distributed among the different data sources as well as increase awareness of data sources whose display may be ‘below the fold’.
Have a question or comment about CLIO?  Click on “Feedback / Help” in the upper right corner of any CLIO screen to connect to Ask a Librarian, or to submit CLIO Suggestions & Feedback.

Placing Requests from the Catalog

Need to request an item?  Most  options are listed below the call number and item status under Requests:

These include:

  • Offsite — request before 2:30 pm on weekdays and the book will be delivered the following weekday, requests for scanned electronic delivery are usually filled by the next business day.
  • Borrow Direct — books will be delivered from partner libraries within 3-5 working days.  It is the fastest way to get books!
  • Scan & Deliver — scanned copies of articles or chapters from selected Columbia libraries are delivered within 2-3 days.  Requests must conform to Fair Use guidelines to be in accordance with copyright law.
  • ILL (Interlibrary Loan) — for articles, DVDs, microfilm and other non-book items, articles come quickly, books can take 1-2 weeks.  For fastest results, include ISSNs or ISBNs.
  • Precataloging – items with a Precataloging location are often available the same day.
  • In Process – requests for “in process” items are usually filled within 2-3 days
  • Recall/Hold – Recalls usually take 2 weeks, try Borrow Direct first.   Holds may take several months and should only be used when Recall is not available.

There are two options which do not display in the CLIO record:  Item not on Shelf and Inter-Campus Delivery:

Use the Requests tab on the taskbar to place these requests:

  • Inter-campus Delivery — Request delivery of items from the Health Sciences campus to Morningside libraries and items from the Morningside campus libraries to the Health Sciences Library.  Items are usually delivered in 3-4 workings days.
  • Item Not on Shelf? — Request a search for an item not found on the shelf.   If found, it will be held for the requester.  if the item is not found, it will be charged to missing, enabling borrow direct requests,  and will also enter the replacement queue.  Items are usually searched within 24 hours.
  • You can also use the Requests tab to place Scan & Deliver requests when the pages you need are not available at Offsite.

Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Software Now Findable in CLIO

Software titles available at the Libraries’ Digital Centers were recently added to CLIO along with information about manuals, additional documentation, tutorials, and more:

Screen shot 2014-05-06 at 11.47.23 AM

To search for a particular software program, just use the search box at the top of CLIO. The software program will carry a (PC), (Mac), or (Web) designation in the list of results, and will be interspersed with books and articles about that program. Note that the search shows the locations where you can find and use that program. A search for Adobe Illustrator gives:

Screen shot 2014-05-06 at 11.48.13 AM

You can focus your search for software any number of ways:

  • Include (PC), (Mac), or (Web) in your search to specify a platform, e.g.:Screen shot 2014-05-06 at 12.02.02 PM
  • Use facets to limit your search to “Format: Is ▾ Computer Programs” and/or the location where you’d like to use the software:Screen shot 2014-05-06 at 11.49.56 AM

You can also view all of the software in any center by limiting to just the Location facet for that center. For example, to see the software programs available in the Digital Humanities Center, remove all facets except the “Location: Is ▾ Digital Humanities Center”:

Screen shot 2014-05-06 at 12.07.24 PM

The Digital Science Center also provides links to finding software available there on its software page. All of the icons on the software list are links directly to the software in CLIO!

Screen shot 2014-05-06 at 11.45.38 AM

CLIO 7.9.25: Highlighting Databases and Point-of-Need Help

The latest CLIO release adds several enhancements to the search interface.  Highlights include:

  • Links to full results labeled “View and filter” to promote facets.
  • Enhanced visibility for database records and a clearer label to Search Database.
  • Ask a Librarian service at point of need.  A no hits search will display the Ask a Librarian chat widget.
  • Refine options (author, library location, publication date, subjects, language, call number) in left sidebar are now sticky.  When opened, they will remain open between searches until closed.
  • The search box size is now responsive and will be larger on wider displays.Searchimprovements

Please see the release notes for a full list of changes in CLIO 7.9.25.

We welcome comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

Create a Customized RSS Feed of New CLIO Titles

Would you like to know when the library adds new titles in your area of interest?  Create an RSS feed from any CLIO search using the RSS icon , and add the feed URL to your feed reader or blog.

1. Enter any desired search terms in the CLIO search box.  Use the asterisk for all possible endings: cartoon* finds cartoon, cartoons, cartoonist, etc. Leave the box blank if you are not interested in searching for specific terms.  Press search.

2. Use the “Refine” options on the left side of the results to narrow your search. If you’re only interested in newly published and acquired material,  narrow by publication date (say 2013-2014) and by acquisition date (options are within 1 week, 1 month, 6 months, 1 year).  Other options include limiting by format (book, video, music, etc.) library location, language, subject, subject genre (this is especially useful if you would like to include or exclude fiction) and call number.

3. Sort the results by acquisition date, this will ensure that your feed is refreshed with the latest titles.

4. Right click on the RSS icon  , and copy the link address.  Paste the RSS link address into your feed reader, or blog (using the RSS widget).

Need help creating your search, or have a question about creating an RSS feed? Ask a Librarian using the box above  right, contact your subject specialist, or use the feedback link under “Help”.

Looking for a feed reader to replace Google Reader?  We like Feedly.  Here are some other recommendations from LifeHacker.

CLIO Adds Columbia Law Library Records

With the latest CLIO release, 439,141 bibliographic records from the Columbia Law School Library catalog have been loaded into CLIO catalog.  Researchers in a variety of disciplines such as human rights, history, gender, international relations, and early church history can now find relevant material without checking each catalog separately. Use the “Check Pegasus for current status” links to see if a title is checked out.

Law is now the fourth largest collection in the catalog after Offsite and Online (each at 2.6 million) and Butler Stacks (1.07 million).

This is the first of what we expect will be a series of important additions to our catalog.  Thanks are due to Kent McKeever and Law Library staff who made this possible as well as to the Spectrum team — Gary Bertchume and Stuart Marquis in particular.

We welcome comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

New Results List Displays in CLIO

The results list displays have been updated to include Standard and Compact views:
  • The per-page menu has been renamed “Display Options”
  • The active “per page” option now shows a checkmark, and is remembered between sessions
  • Results lists are numbered
  • Check boxes for selecting items now display on the left

Standard View:

The Compact View displays more records per screen
  • Lists of four or more holdings are collapsed on the Catalog Compact View results screen; click More to see the complete list of holdings
  • Titles are abbreviated to the first 100 characters
  • The Compact View setting is remembered between sessions

New Compact View:

 If you have a question about searching CLIO, please comment below or use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO. Or, Ask a Librarian.


LibX 2.0 for Firefox and Chrome

LibX Columbia University Edition is a Firefox and Chrome add-on which provides direct access to Columbia Library catalogs, electronic books, journals and databases.

Highlight text on any web page, right-click to display the context menu, and choose to search that text in a number of databases, including: CLIO, CLIO Legacy, Borrow Direct, Worldcat, ProQuest, Ebsco, Scopus, Google Scholar or more.


Click the crown and select Preferences to choose which resources to display in your context menu.


Installation Instructions

To install in Firefox: go to
To install in Google Chrome go to:
* Confirm “Add to Chrome”
* Click on the LibX 2.0 icon in the upper right corner
* Type “Columbia University” in the search dialog
* Click on “Load this edition”

If you have a previous version of CUL LibX or another LibX, this installation will overwrite it.

For more information about LibX see our LibX Page, send email to, or Ask a Librarian.

Scan & Deliver

Need a book chapter or journal article from Columbia’s collections?

Scan & Deliver: Electronic Document Delivery enables Morningside/Barnard/UTS faculty, students, staff, and Provost-appointed visiting scholars with library borrowing privileges to request electronic delivery of articles and book chapters from the general print collections of many of Columbia’s Libraries.

The service is available for book chapters and articles in the general print collections, with some exceptions.

To place a request

  • Run a CLIO search for the book or journal you’re looking for.
  • Choose the exact item you’d like from the results page
  • Select “Scan & Deliver” from the Request options below the library location.
  • Follow the instructions and submit your request.


Visit the Scan & Deliver web page for information on which Columbia University Libraries participate in the service, detailed instructions for placing a request, delivery information, and frequently asked questions.

Searching Part or all of a Subject Heading

The subject headings in CLIO Catalog are context sensitive.  Where you place your mouse will determine how much of the heading is searched.   As you hover your mouse over the heading, text will display what will be included in your search.  This allows you to be as specific or general as you wish.   The headings are always read from left to right, so if you over over the center of the heading, everything up to that point will be searched.   Once you’ve searched on a subject heading, you can still add as many subject facets as you wish to your search.

If you have a question about searching CLIO, please comment below or use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO. Or, Ask a Librarian.