Working with Search Results

Following on September’s update which targeted improvements to record emailing and printing, October’s CLIO release also focuses on what happens after a search is complete.

We’ve improved support for Zotero in the following areas:

  • better handling of e-book records
  • additional publication details have been added (place, year)
  • improved support for music, sound and video recordings
  • support for subjects and tags

For those who have not yet moved to Zotero we’ve also made some improvements to saved lists

  • very large lists are better handled
  • miscellaneous styling and design improvements

and finally, for  Endnote users:

  • multi-item exports have been fixed

We welcome questions, comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

CLIO Tip: Saving Records and Managing Lists

CLIO allows you to select CLIO records and save them to a list.

1.  Select the records you wish to save
2. Under “Selected Items…” choose “Add to My Saved List”

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3. You will be prompted to log in.
4. A blue banner will confirm that items have been added to your Bookbag, which lists unfiled items.

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5. New items are added to the end of the Bookbag.
6. It is easy to move items from the Bookbag to an existing or new Saved List.

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7. Click on “Edit List Details” to make a list public or private, or to delete a list.

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We welcome questions, comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

August Release Improves Saved Lists and Relevance Ranking

Notable in this release are improvements made to book bag menus and processes, implementation of Bootstrap 3 style updates and a relevancy override for commonly searched terms.

CLIOboost

Details regarding the last of these may be of particular interest:

The CLIO catalog has around 9 million MARC records, supplied by a variety of organizations following a variety of cataloging practices.  For any given patron query, the top records returned from the search engine are not always those we’d like to see at the top of this list.

The CLIO implementation team is exploring approaches to relevance boosting in search results. Analysis of the top 100 most commonly executed searches identified an initial set of 20 queries where a search against the data as cataloged in the MARC record did not return the “right” record early enough in the search results.  There are various reasons for this, including:

  • Multiple records for the same resource, with one preferred by subject specialists
  • Multiple resources of the same name, with one preferred by subject specialists
  • A resource is commonly referred to by a name which not it’s cataloged title, or not even present in the MARC record
  • A common misspelling of the resource name

In our current approach, 20 bib records were given an artificial “999” field before being indexed, and the search engine was configured to boost terms matched against the “999” field more than any other field.

The result is that searches for boosted terms (“CLIO”, “Ancestry”, “The New Yorker”, “Web of Knowlege”, CAIM, RILM, etc.) return the librarian-selected bib records at the top of the search results.

We are still tuning our implementation, and evaluating whether the boosts of these resources adversely affect the discovery of other items.

We welcome comments and suggestions for improving CLIO.  Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

Add a CLIO Search to Your Browser

Add a CLIO search to your browserThese search plugins work for Internet Explorer and Mozilla Firefox. To install, go to the Search Plugins page, and click the on the plugin title, and then click the “Add” button. They will then appear as part of the drop-down list of search options in the upper right corner of your browser.  Use “Manage Search Engines” to reorder the plugins.

The Search Plugins page includes these plugins:

CLIO Catalog Search Plugin
Search the Columbia University Libraries’ Online Catalog

CU Libraries Films/Videos Search Plugin
Search the Columbia University’s films and videos collection (through CLIO).

CU Libraries Music Search Plugin
Search the Columbia University’s music collection (through CLIO).

Other useful plugins:

CU Libraries Google Scholar Search Plugin
Search Google Scholar through Columbia University.

CU Directory Search Plugin
Search the Columbia University’s Directory.

CU Libraries Website Search Plugin
Search the Columbia University Libraries’ Website.

CU Libraries Archival Collections Search Plugin
Search Columbia University Library’s Archival Collections Portal.

For more information see our page on Research Tools.  For help with one of our widgets or tools, or to suggest other plugins, please send e-mail to: widget-help@library.columbia.edu.

Viewable Article Results Increased to 1,000 Records

The latest CLIO release includes a number of changes to record retrieval and displays, based mostly on feedback from library staff and patrons:

  • Article searches now display up to 1,000 records (the maximum allowed by Summon, the underlying database)
  • Article searches from the library home page have the same default settings as article searches from within CLIO
  • Catalog holdings information is labeled
  • Digital Centers are fully integrated into catalog holdings displays, with links to hours, maps, and homepages
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  • Contents notes (505 field) display in serial records
  • Publisher series statements (490 field) display in catalog records.

Please see the release notes for a full list of changes in CLIO 7.10.2.

We welcome comments and suggestions for improving CLIO.  Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

Sort Databases by Acquisition Date

The June CLIO release adds the ability to sort databases by acquisition date.  Use this to see our latest acquisitions, and to create a discipline specific RSS feed to go on a web page or database.

Database SortingPlease see the release notes for a full list of changes in CLIO 7.10.1.

We welcome comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

Software Now Findable in CLIO

Software titles available at the Libraries’ Digital Centers were recently added to CLIO along with information about manuals, additional documentation, tutorials, and more:

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To search for a particular software program, just use the search box at the top of CLIO. The software program will carry a (PC), (Mac), or (Web) designation in the list of results, and will be interspersed with books and articles about that program. Note that the search shows the locations where you can find and use that program. A search for Adobe Illustrator gives:

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You can focus your search for software any number of ways:

  • Include (PC), (Mac), or (Web) in your search to specify a platform, e.g.:Screen shot 2014-05-06 at 12.02.02 PM
  • Use facets to limit your search to “Format: Is ▾ Computer Programs” and/or the location where you’d like to use the software:Screen shot 2014-05-06 at 11.49.56 AM

You can also view all of the software in any center by limiting to just the Location facet for that center. For example, to see the software programs available in the Digital Humanities Center, remove all facets except the “Location: Is ▾ Digital Humanities Center”:

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The Digital Science Center also provides links to finding software available there on its software page. All of the icons on the software list are links directly to the software in CLIO!

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CLIO 7.9.25: Highlighting Databases and Point-of-Need Help

The latest CLIO release adds several enhancements to the search interface.  Highlights include:

  • Links to full results labeled “View and filter” to promote facets.
  • Enhanced visibility for database records and a clearer label to Search Database.
    GreenhighlightingQuicksearch
  • Ask a Librarian service at point of need.  A no hits search will display the Ask a Librarian chat widget.
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  • Refine options (author, library location, publication date, subjects, language, call number) in left sidebar are now sticky.  When opened, they will remain open between searches until closed.
  • The search box size is now responsive and will be larger on wider displays.Searchimprovements

Please see the release notes for a full list of changes in CLIO 7.9.25.

We welcome comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

How to Exclude Formats from a Search

We are sometimes asked how to exclude formats from a CLIO catalog search.  Recently a faculty member was looking for rare books in our special collections, and wished to exclude records for online material.

To exclude material with an “online” format:

  1. Enter search terms (or leave the box blank to find everything)
  2. Select the Format: Online from the facets on the left
  3. Use the drop down menu in the blue box above your search results to change  “Is” Online to “Is Not” Online, which will exclude online material from your results.
  4. If desired, exclude microformats as well.
  5. If desired, use the publication date facet to narrow your search to a specific time period
  6. Once you have set your parameters, they are sticky and you can search use the search box to look for other names or keywords.

We welcome comments and suggestions for improving CLIO.  Your feedback is invaluable as we develop the interface. Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, use the “Ask a Librarian” chat widget on this page.

Create a Customized RSS Feed of New CLIO Titles

Would you like to know when the library adds new titles in your area of interest?  Create an RSS feed from any CLIO search using the RSS icon , and add the feed URL to your feed reader or blog.

1. Enter any desired search terms in the CLIO search box.  Use the asterisk for all possible endings: cartoon* finds cartoon, cartoons, cartoonist, etc. Leave the box blank if you are not interested in searching for specific terms.  Press search.

2. Use the “Refine” options on the left side of the results to narrow your search. If you’re only interested in newly published and acquired material,  narrow by publication date (say 2013-2014) and by acquisition date (options are within 1 week, 1 month, 6 months, 1 year).  Other options include limiting by format (book, video, music, etc.) library location, language, subject, subject genre (this is especially useful if you would like to include or exclude fiction) and call number.

3. Sort the results by acquisition date, this will ensure that your feed is refreshed with the latest titles.

4. Right click on the RSS icon  , and copy the link address.  Paste the RSS link address into your feed reader, or blog (using the RSS widget).

Need help creating your search, or have a question about creating an RSS feed? Ask a Librarian using the box above  right, contact your subject specialist, or use the feedback link under “Help”.

Looking for a feed reader to replace Google Reader?  We like Feedly.  Here are some other recommendations from LifeHacker.