Tomorrow’s Session and More to Come

CourseWorks and Subject Guides in CQ/AEM 

  • Wednesday, 12 February, 2:00 – 3:30 p.m. in 306 Butler

Coming Your Way in March

I will be conducting a Creating Content and Writing for the Web series that will cover the different kinds of content on our websites, best practices, things to think about, and how to approach a content refresh for your page, section, site, and beyond! Stay tuned for dates and times, as well as a more complete syllabus. I am currently estimating 2 – 3 sessions.

A brown-bag discussion about upcoming features and development work being done in both Adobe CQ/AEM and WordPress that aim to enhance our websites, enrich our users' experience, and ease your experiences authoring content for our websites.

CQ/AEM Workshops and Training Opportunities

We have a lot of upcoming opportunities for you to become more familiar with using CQ/AEM! Please join us for one or more of the following sessions in 306 Butler (first come, first served unless otherwise noted). 

Introduction to the Newly Upgraded CQ/AEM Interface 

  • Monday, 3 February, 3:30 – 5:00 p.m.
  • Tuesday, 4 February, 2:00 – 3:30 p.m.  
  • Wednesday, 5 February, 10:30 a.m. – 12:00 noon 

Full CQ/AEM Training (RSVP required)  

  • Thursday, 6 February, 1:30 – 5:00 p.m.
    for new users and also for those who want a full refresher

CourseWorks and Subject Guides in CQ/AEM 

  • Wednesday, 12 February, 2:00 – 3:30 p.m. 

Introducing the New CQ/AEM Interface

Hello! We are excited to bring you the new version of Adobe CQ, now called Adobe Experience Manager (AEM). While the core functionality remains the same, the interface enhancements and new functionality are all very welcome improvements. The login and welcome screens have been redesigned and rebranded by Adobe, and the Website and Digital Assets Consoles offer additional tabs for greatly enhanced Search functionality.

New Login and Welcome Screens    



Getting to Recently Used Content 

To go to a page that you were recently editing, simply click the Recently used pages link and select the appropriate listing. For Recently used assets, click that link and select the appropriate asset. 

Searching for Content and Digital Assets

The Website Console and the Digital Assets Console both have new Search Tabs available allowing you to search for and then work with content and assets.

Website Console Search

Digital Assets Console Search

As you can see, there are many ways to limit and control your searches. 

We are excited to bring you this enhanced service and look forward to seeing you at next week's introductory sessions

CQ Upgrade Schedule & Open Sessions

We are continuing to work on upgrading from Adobe CQ 5.4 to Adobe Experience Manager (AEM) 5.6.1! Thanks to those who helped us test last week. The Content Freeze is next week, so please note the dates that CQ will not be available for changes and updates.

28 – 31 January

  • Content Freeze beginning at 5:00 pm 28 January
  • Content Freeze ends at 10:30 am 31 January
  • Perform the upgrade
  • Continue to develop and update documentation

Beginning the following week, we will host several open sessions to orient you to the upgraded system. These will be held in 306 Butler and will be first come, first served. If they over-fill, we will host more. I also am scheduling a full AEM/CQ Training Session between the 6th and the 12th of February (exact date and time will be announced ASAP).

AEM/CQ 5.6.1 Orientation Sessions

  • 3 February 2014 from 3:30 – 5:00 (Butler 306)
  • 4 February 2014 from 2:00 – 3:30 (Butler 306)
  • 5 February 2014 from 10:30 – 12:00 (Butler 306)

Please note: if you are comfortable using CQ, you may not need the orientation. Watch for updates over the next week!




CQ Upgrade Schedule, Short Content Freeze, & More New Opportunities!

Our upgrade to CQ (renamed by Adobe from Adobe CQ to Adobe Experience Manager, or AEM) is being tested this week by several content contributors as well as LDPD staff. The schedule for bringing it up for everyone is:

13 – 17 January

  • Provide test contributors with information about new features/behaviors
  • Gather feedback from content contributor testing
  • Continue to test internally and fix issues as needed
  • Develop and update documentation

20 – 25 January

  • Make sure everything works as expected for contributors and LDPD staff
  • Schedule and advertise post-upgrade workshops in February

28 – 31 January

  • Content Freeze beginning at 5:00 pm 28 January
  • Content Freeze ends at 10:30 am 31 January
  • Perform the upgrade
  • Continue to develop and update documentation


For the many who have responded asking if another Working with Subject & Courseworks Guides in CQ will be offered, the answer is yes! One is being scheduled for February, along with other sessions covering specific aspects of creating and working with website content. The schedule for trainings will be sent out next week.  

New Year, New Opportunities!

New Year! 

2014 has arrived with a blast of arctic air, while we all prepare for Spring Semester! We are looking forward to installing the most up to date version of our web content management system (Adobe CQ) in late January. The upgrade will not be a drastic change, but it will bring a number of noteworthy improvements to both contributors and system administrators. In February, we will hold a full Introduction to CQ training as well as a number of open sessions to introduce you to What's New in CQ/AEM 5.6.1. Check back for dates and times and more information. 

New Opportunities!

You are invited to attend our Working with Subject & Courseworks Guides in CQ session from 2:00 – 3:30 on Wednesday, 15 January 2014, in 306 Butler for anyone who would like to attend. The session will cover the nuances of working with your guides as you prepare them for Spring Semester classes and will cover some of the more advanced functionality, such as how to use the same content in more than one guide. Now that the site has been redesigned and the guides are centrally located, it's a good time to update, add resources, and create new course- and subject-specific guides. All are welcome! 




New Training and Review Website

One of the many places to which we’ve applied the new LibraryWeb design is the Training and Review area within CQ. This is the place which is used as a practice area during CQ training sessions, and can be used for a variety of content development scenarios at any time afterwards.

Every CQ content contributor has their own content tree in the Training and Review area, which by default includes sample pages for both LibraryWeb and StaffWeb. If you’d like to use this space to develop content for Alumni/Friends or BTS, just send a request to the WCM Help Desk and we’ll provide you a set of sample pages with the appropriate design.

This is a great place to experiment with different ways of arranging content on your pages, and for trying out new or unfamiliar components. One common use of this space is as a place to develop an entirely new page or set of pages. Often when developing new content, or making major revisions to existing pages, it’s useful to have a way to present your work to others (who may not have access to CQ) before placing your new content in the official LibraryWeb content tree. It is now possible to navigate through pages published on the Training and Review site, making it much easier to review the content you’ve developed in your personal area:

  1. In CQ, develop new content in your personal folder in the Training and Review content tree.
  2. Activate the page(s) you want others to review.
  3. Go to the published Training and Review site. (We encourage you to bookmark it!)
  4. Navigate to your personal area and locate the page(s) you want to share with others.
  5. Copy and paste the URL of the published page(s) into an email to give others direct access to the pages you’d like them to review.

If you need to restrict access to the published pages, for example to people with Columbia IDs, or if you need any other type of assistance using the Training and Review site, please contact the WCM Help Desk.

We’d love to hear your feedback on the new Training and Review site, and learn how you think you might use this in your content development efforts. If you have any ideas about how we can improve this area and make it more useful to you, please don’t hesitate to contact us.

Updating Location Information

One element of the new design is that location information for libraries and service points is now managed in a central place.  This allows address information to be edited in one place and then automatically propogated to all our websites, ensuring pages always show current information.

A new branch in the CQ content tree, not a part of LibraryWeb or any other website, is dedicated to storing location information.  The Location Entry section includes a page for every physical library or service point with a published address.  (Additional locations will be added as needed.)

To update location information:

  1. Navigate the tree and open the page for the location you want to edit.
    Screenshot: CQ Location Entry content tree
  2. Note that there are two components on the page: Location Entry, and Location Display.  Click 'Edit' on the blue component bar of the Location Entry component.
    Screenshot: CQ Location Entry page
  3. Edit the information in the Location Entry component's dialog.  Each location should have an Official Name.  You can also add a Display Name which will appear in place of the Official Name in some presentation contexts, such as a LibraryWeb location sidebar.  This may be appropriate if the Official Name is very long.
    Screenshot: CQ Location Entry dialog
  4. When you are done editing the dialog, click OK to save your changes.  Refresh the page, and confirm the changes appear in the Location Display component on the right side of the page.
  5. Activate your Location Entry page so your changes are published to the live website.
  6. Check your pages on the live website to confirm your changes have been successfully published to end-users.

We hope this new functionality helps simplify maintenance and improves the accuracy of our pages.

Launching the New LibraryWeb

As you all are hopefully well aware, our almost year-long effort to redesign the Libraries primary public website is approaching its conclusion.  The new site will go live in soft-launch on June 3.  Hopefully all LibraryWeb content contributors are keeping up with Libraries Website Redesign Blog.  There's a lot of critical information there, so we encourage you to subscribe to make sure you're up to date with the latest announcements.

To preview the new LibraryWeb:

To make edits to the new LibraryWeb: LibraryWeb Preview CQ Login

To make edits to Alumni/Friends, BTS, and StaffWeb continue as before: Live CQ Login

After the launch, check back here for more information about changes to the content contributor experience, as well as a preview of what's coming next with CQ, blogs, and other Web CMS updates.