Monthly Archives: May 2013

The Content Freeze and ReLaunch Have Begun!

The ReLaunch process is underway. We have a lot to do over the weekend to transition to the new site! 

The Libraries Website is now frozen and will be unavailable for editing until Monday. We will let you know when you can begin working on your pages again. 

Subject & Research Guide Sidebars

You can now add links to and edit your subject guide sidebars (from the top-level subject guide page in your area, e.g. the sidebar for the "Art & Architecture Subject & Research Guides" page will be inherited by all the guides included as child pages below it). I added some standard links (Ask a Librarian, Courseworks, Course Reserves) to them all, so they would have content on Monday. I also added the appropriate locations. 
 
We will be updating you about the Courseworks Guides issues later today. 

Re-Launch Update & Information about the Content Freeze for all Libraries’ Websites

The Libraries Website is re-launching on Monday June 3rd. Between Sunday, 2 June, and Monday, 3 June, the Preview Site, http://preview-library.cul.columbia.edu/, will be transferred to http://library.columbia.edu/.

Content will be frozen at 5:00 p.m. on Friday, 31 May 2013, for the Libraries Website (http://library.columbia.edu and http://preview-library.cul.columbia.edu), for Hours Manager (http://hours.library.columbia.edu/ and https://hours.cul.columbia.edu/admin/index.php), StaffWeb (https://culis.columbia.edu/), Alumni Friends (https://alumni-friends.library.columbia.edu/), and Behind the Scenes (https://library.columbia.edu/bts.html). Content will be frozen through Monday, 3 June 2013. We will let you know when you can begin editing the sites again.

The transition of all all Libraries' web sites into the new design will continue through the days following the launch. These include Serials Solutions services (E-Journals, Summon, and Citation Finder, a.k.a. e-link), our Online Exhibitions (mostly housed in Omeka), the Interlibrary Loan Services, and others. 

We will be responding to questions as quickly as we are able throughout this transition, and we will be working with feedback and other usability data over the summer to prepare for the increased usage that will come with the fall semester. We will also be offering staff orientation sessions over the summer to address the needs of librarians and others responsible for library instruction sessions and those who work closely with faculty and other researchers, to ensure that you can use the site effectively for your needs. 

Featured Content Area Permissions & Other Information

Those with Locations Homepages (generally each top-level page that was formerly under the "indiv" directory) should be able to edit their featured content areas now. If you have problems doing so or have questions, please let us know. 

Also a number of you, and a number of faculty, have asked where to find the "Custom Search" (or MetaLib) service in the new site. It is now included in the sidebar on all the pages under "Find."  

Updates about editing the preview site…

We've been working on improving the editing environment.  As I've been mentioning in the Contributor Sessions (time is running out to attend one before the soft launch!), some of the permissions were corrupted in the last "transformation" of content from the current site to the preview authoring environment. The following have been addressed:  
  • Activating pages should now work! Please let us know if you are still unable to activate pages. 
  • Contributors to the Libraries' Website should now be able to edit the Featured Content area that is part of the homepage for each library.  
  • Contributors should now have access to edit and update the Subject Guides they maintain.

We are continuing to troubleshoot the new site and to address issues that are being identified. To view the Preview Site, go to http://preview-library.cul.columbia.edu/    

As you edit the Preview Site, keep in mind…

There are a number of things to keep in mind as you edit your pages in Preview:

  • Resolver URLs will take you to the current pages (e.g., the Ask a Librarian resolver) until we go live. ALL the resolvers will be updated at one time when we switch the site over.
  • Image captions cannot contain HTML code (including link tags <a href=""></a>). If you create an image link in the component, the caption will become a link as well.
  • URLs (created by what is put in the NAME field in CQ) should be lowercase and, if they need to be more than one word, connected by hyphens (e.g., digital-collections).
  • We are working on the permissions, both for Activating pages and for editing the Featured Content areas. I will send a notice when those permissions issues have been resolved.  

We will continue to add to our page of Known Issues and update you via the blog as we work through more of our tasks to get the Libraries' site, and many of our related services and sites, ready for the June Launch! 

Preview Site Now Open to Contributors!

Access to Preview is live! Please continue to check our KNOWN ISSUES page and our general Blog Posts (this page) for updates about development, design, and general site work. We recommend subscribing to this blog using the form at the very bottom of this page.  Working with the Preview Site Components and Information Architecture contains specific component information, instructions, and the architecture of the site.

Changes to the pages, site overall, and the structure of the DAM are still being made, e.g.:

  • CourseWorks guides are not yet available for editing.
  • There is no longer a "Link to Printer-Friendly" component.  Going forward, all pages will have a printer-friendly representation, which will be incorporated into the site template.  Existing links to printer-friendly pages will be automatically removed before we go live.
  • The DAM is continuing to be changed to reflect the new site architecture. We will continue to update you on specific content moves within the DAM.
  • The Social Networking Icons that link to location-specific Facebook, Twitter, Foursquare, and Blog sites (e.g., division blogs, individual libraries' blogs, location-specific Foursquare hotspots) are still being worked on and will be implemented site-wide before we go live.
  • CSS Style needs continue to be identified and are being worked on. 
  • Our iterative process means that changes to the structure, design, navigation, and content will be ongoing. Major changes will be highlighted and detailed on the blog and in email updates as needed.   

There is a new Information Architecture in place in the new site, and everything is in a new place. The Information Architecture mostly mirrors the menu and navigation structure of the site. Please attend a contributor session for more individualized assistance with finding your pages.

Log in to begin working. (PLEASE NOTE: Changes to the StaffWeb, BTS, and Alumni Friends sites should NOT be made in the Preview Environment.)

Attend an Open Contributor Session in 306

Several open contributor sessions in 306 Butler will be held between 13 May and 31 May as we prepare for the Libraries' Website Relaunch. These are for any Libraries' Website contributors. They will include a brief introduction to the new functionalities, templates, and responsive design features of the renovated website, followed by an open work period during which LDPD Web Team staff will be available to answer questions and provide help.

Sessions

  • Tuesday, 14 May:  2 p.m. – 4 p.m. 
  • Wednesday, 15 May: 2 p.m. – 4 p.m.
  • Monday, 20 May: 2 p.m. – 4 p.m.
  • Tuesday, 21 May: 2 p.m. – 4 p.m.
  • Thursday, 23 May: 10 a.m. – 12 noon

If possible, please RSVP to the WCM Helpdesk, cul-wcm@columbia.edu, with your first and second choice of session, so we know whether to schedule more and can prepare appropriate materials.  Drop-ins welcome!

More sessions will be scheduled if needed. Occupy the Relaunch!