Category Archives: News

Four Million Princeton and NYPL Titles Added to CLIO

The Shared Collection Service, developed in partnership with Princeton University Library and The New York Public Library (NYPL), has launched!  More than four million titles (comprising over seven million items) from New York Public Library and Princeton University Library are now available for request in CLIO.   Columbia faculty, students, and staff can request direct delivery of these items to campus.

CLIO catalog holdings listed by top locations.

The new collections have a location of Recap Shared Collection (NYPL) and Recap Shared Collection (Princeton). Request them by clicking on the “Request: Offsite” link. Circulating titles can be borrowed for 16 weeks, with no renewal.  Some titles can only be used on site in the libraries. They will be marked on the Offsite Request form Note as “In Library Use” or “Supervised Use.”

“In Library Use” indicates that the title can only be used onsite in the libraries.

Have a question or comment about CLIO?  Click on “Feedback / Help” in the upper right corner of any CLIO screen to connect to Ask a Librarian, or to submit CLIO Suggestions & Feedback.

Geospatial discovery added to CLIO

We’re excited to announce that the latest CLIO release incorporates a new top level data source, joining Catalog, Articles, Academic Commons, and Web site search.
Select GeoData to search the Columbia University Libraries spatial data collection as well as the collections of several other institutions, using geographical constraints.
GeoBlacklight, a new open source platform for Geospatial discovery will be rolled out in parallel with this change to CLIO, and Quicksearch search results for GeoBL will be slotted in beneath Catalog results in our “bento” display:
As is the case for some other data sources such as Academic Commons, search and faceted filtering will be provided from within CLIO; once an item is selected manipulation and viewing of specific items will be handled from within GeoBlacklight itself.
Another new feature in this release is the display of hit counts next to each data source:

These counts will displayed after a search is executed right up until a facet has been applied. Our hope is that the display of hit counts will make it easier to see how results are distributed among the different data sources as well as increase awareness of data sources whose display may be ‘below the fold’.
Have a question or comment about CLIO?  Click on “Feedback / Help” in the upper right corner of any CLIO screen to connect to Ask a Librarian, or to submit CLIO Suggestions & Feedback.

Enhanced Author and Subject Searching in CLIO

Are you sometimes puzzled about which form of a name (Rachmaninov or Rachmaninoff?)  to use when searching the catalog?   CLIO will now find variant forms of names and subjects.

Libraries use standard forms of names and subjects in catalog records to ensure that, for example, all works by a given author will be cataloged under the same form of the name. The challenge for libraries has been to enable researchers who may use different forms of these names or subjects in their keyword searches to find the records that contain the standard forms.

The Library of Congress Authorities file includes references from alternative forms to the standard forms that have been chosen for use in records.  CLIO now uses these to retrieve relevant records when alternative forms are used in keyword, author, or subject searches.

For example, library catalog records use the official Arabic name of the Palestine Liberation Organization, Munaẓẓamat al-Taḥrīr al-Filasṭīnīyah.  CLIO’s use of references from alternative forms will enable a patron’s subject search for the English forms PLO or Palestine Liberation Organization to include this standard form and retrieve all relevant books on this organization.


A search for Nobel Prize winner Svetlana Alexievich (the Wikipedia spelling of her name) will automatically retrieve records for Svetlana Aleksievich (the Library of Congress Authorities form).  If you are not sure why a CLIO catalog search has retrieved a record, you can view the variants by selecting the “MARC view” display
marcviewand scrolling down:


Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Art Properties in CLIO

Columbia University’s collection of art works and cultural artifacts will soon be discoverable through CLIO.

Art Properties, based in the Avery Architectural & Fine Arts Library, oversees the art collection owned by Columbia University. Comprised of more than 10,000 works of art in all media, displayed in buildings at each campus and held in storage, the art collection reflects all cultures and time periods. The collection also includes the public outdoor sculpture on campus.  The mission of the University art collection is to support curricular integration, educational programs, and research and study purposes.  As an extension of this teaching-and-learning mission, Art Properties also participates in loans to museum exhibitions worldwide.

AndyWarholThe latest CLIO release includes a set of 65 MARC records created for catalog testing.  Now a search for Andy Warhol retrieves not only books and videos about this artist, but a few sample records for photographs and prints owned by Columbia. To find art objects in CLIO, a search can be limited by format “Art Work (Original)” or location “Avery Art Properties.”

Art Properties
In addition to this test in CLIO, Avery staff and OSMC are collaborating on modeling Art Properties data as linked data, as part of a grant funded project led by Stanford University Libraries.

New Item Feedback Form

The latest CLIO release adds an “item feedback” form to help patrons give direct feedback to library staff about specific holdings.  Please use this form to recommend that an item be:

  • retained on campus and not sent to Offsite (ReCAP)
  • treated as a rare or unique item (non-circulating)
  • reviewed for preservation (item in poor condition)

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Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.

Zotero Workshops in February and March

Zotero is a free citation management program that helps you collect, organize, cite, and share your research sources and enables the download, capture, and indexing of full text, web pages, and research notes.    It also allows you to insert citations in Word documents in a wide variety of writing styles, such as APA, Chicago, etc.

Download Zotero at

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You have a choice when you download Zotero. You may download either Zotero for Firefox or the Zotero Standalone.

  • If you download Zotero for Firefox, be sure to also download the Zotero plug-ins for Microsoft Word or LibreOffice.
  • If you download Zotero Standalone, be sure to download at least one browser connector so that you can pass citations from your browser to Zotero.

There are helpful web tutorials on the Zotero site, but the libraries are also here to help you use Zotero.

This month the Library is offering weekly Zotero workshops in 306 Butler LIbrary:

Thursday, February 4th from 1:00 pm to 2:00 pm in 306 Butler Library
Wednesday, February 10th from 3:00 pm to 4:00 pm in 306 Butler Library
Tuesday, February 16th from 3:00 pm to 4:00 pm in 306 Butler Library
Monday, February 22nd from 3:00 pm to 4:00 pm in 306 Butler Library
Friday, March 4th from 12:00 pm to 1:00 pm in 306 Butler
Tuesday, March 8th from 12:00 pm to 1:00 pm in 306 Butler

RSVP (  If you’re bringing your laptop, download Zotero before the workshop.

Visit the Library Workshops page to see other workshops being offered this semester.

Latest CLIO Release Improves Advanced Search

The first CLIO release of the year, v8.1.7, was deployed this evening.  This release includes a number of interrelated improvements to advanced search and fielded searches, for the Catalog and the Articles data sources, as well as a few additional small bugfixes.

We welcome questions, comments and suggestions for improving CLIO.  Nearly all improvements and fixes begin as patron or librarian feedback.  Please comment below, use the Suggestions & Feedback form under the “Help” menu in the upper right corner of CLIO, or Ask a Librarian.

Check the Release Notes in the tab above to see a complete list of CLIO releases.

Returning Borrowed Items

Most books and bound periodicals may be returned to any Columbia University Library.   Book bins are usually located near library entrances.  Borrow Direct books may be returned to any library circulation desk.

These materials must be returned to the service desk or library from which they were borrowed:

  • Reserve materials
  • Media – including DVDs, CDs, videocassettes, and recordings
  • Microfilm and fiche
  • Musical Scores
  • Books and media obtained through ILL – these should be returned to the Interlibrary Loan Office in 307 Butler
  • Material borrowed from:  Law, Teachers College or Jewish Theological Seminary, which have separate library circulation systems.

Your library account will display items borrowed from most Columbia Libraries and Borrow Direct.  Items borrowed through ILL or from  Law, Teacher’s College and Jewish Theological Seminary will display through those accounts.


If you have questions about this service, please contact staff in the Library Information Office.

Placing Requests from the Catalog

Need to request an item?  Most  options are listed below the call number and item status under Requests:

These include:

  • Offsite — request before 2:30 pm on weekdays and the book will be delivered the following weekday, requests for scanned electronic delivery are usually filled by the next business day.
  • Borrow Direct — books will be delivered from partner libraries within 3-5 working days.  It is the fastest way to get books!
  • Scan & Deliver — scanned copies of articles or chapters from selected Columbia libraries are delivered within 2-3 days.  Requests must conform to Fair Use guidelines to be in accordance with copyright law.
  • ILL (Interlibrary Loan) — for articles, DVDs, microfilm and other non-book items, articles come quickly, books can take 1-2 weeks.  For fastest results, include ISSNs or ISBNs.
  • Precataloging – items with a Precataloging location are often available the same day.
  • In Process – requests for “in process” items are usually filled within 2-3 days
  • Recall/Hold – Recalls usually take 2 weeks, try Borrow Direct first.   Holds may take several months and should only be used when Recall is not available.

There are two options which do not display in the CLIO record:  Item not on Shelf and Inter-Campus Delivery:

Use the Requests tab on the taskbar to place these requests:

  • Inter-campus Delivery — Request delivery of items from the Health Sciences campus to Morningside libraries and items from the Morningside campus libraries to the Health Sciences Library.  Items are usually delivered in 3-4 workings days.
  • Item Not on Shelf? — Request a search for an item not found on the shelf.   If found, it will be held for the requester.  if the item is not found, it will be charged to missing, enabling borrow direct requests,  and will also enter the replacement queue.  Items are usually searched within 24 hours.
  • You can also use the Requests tab to place Scan & Deliver requests when the pages you need are not available at Offsite.

Have a question or comment about CLIO?  Click on “Help” in the upper right corner of each screen to connect to Ask a Librarian, view CLIO search tips, report an E-Resource problem or submit CLIO suggestions & feedback.