Category Archives: Circulation

Questions, papers, projects? We’re here to help!

Final projects, papers, and research piling up on your plate? Here are several ways in which the Libraries can help:

>> You can send your questions to us at

>> You can ask a question via chat reference (hours are listed below the chat box)

>> You can schedule a consultation, and meet with us to discuss resources for your topic

And, of course, you’re welcome at any time during our open hours to come to the circulation desk of the Music & Arts Library in 701 Dodge with your questions – just ask for a reference librarian. Don’t hesitate to contact us with your questions, large or small – we love to hear from you!

Reminder: Renew any older semester-loan items by 9/30/11

Reminder: Items checked out with the previous semester loan due date of 9/30/11 will be due by that date.

The new semester loan due date is February 15, 2012. Items may be renewed online under “My Library Account” in CLIO, or by bringing them to any library circulation desk.

Questions, problems? Contact us at

Check out our streaming audio resources!

There are several databases offering streaming audio which are available through the Libraries. You can access these from any computer in campus libraries, as well as from your dorm room or off-campus (with your UNI and password).

Audio titles include: Classical Music Library, Naxos Music Library,  Naxos Music Library Jazz, Smithsonian Global Sound, Contemporary World Music, the Database of Recorded American Music, and more. For a full list of audio titles, click on the “E-Resources” tab on the main Library Web page, then click on “E-Music“.

You’ll find records for most of the Naxos and Classical Music Library audio content in CLIO, as well – you’ll see “[electronic resource]” next to the title in your search results. Click on the “Online Link” in the CLIO record to launch playback. Note that these databases add new content on a regular basis, so, for the most up-to-date search, search the databases directly.

A note on audio quality: some of these databases offer different options for streaming rates – make sure to choose the highest rate you can! All of the databases, while convenient, are less-than-CD quality. We have over 20,000 CDs in the Music & Arts Library, which can be checked out, if you’re looking for the best sound quality! All CDs can be searched in CLIO (you can limit your search results to sound recordings, if you wish).

Take advantage of these great resources for listening from anywhere, anytime! And, let us know what you think, at

Sibley Digital Scores

Sibley Music Library at the Eastman School of Music (University of Rochester) has introduced a new site to showcase its collection of digital scores, the Sibley Digital Scores.

The projects aims to

“… digitize approximately 10,000 to 12,000 musical scores which are in the public domain, reside in the Library’s general collections, and are held by not more than two other libraries in the world.”

There is a link on the right-hand sidebar of the site, which links to the search interface of the collection. Currently, there are over 4,000 scores available. The collection is searchable via a single-box keyword search, or browsable by composer/contributor. Files are available for free download, in PDF format. Stable URLs are provided for citation and/or linking. Items are digitized as requested by “… Eastman School faculty and students as well as professional and amateur musicians around the world”.

Reminder – Renew your semester-loan items by 2/16!

Items checked out under the previous semester loan due date are due on 2/16/09.

If you have not already, please make sure to renew your print materials before that date, to avoid possible overdue charges (and eventual circulation blocks, if the items become severely overdue). Items with the new semester loan due date of 6/1/09 do not need to be renewed.

You may renew your items up to 10 times by visiting “My Library Account”, either from the CLIO search screen, or under “Using the Libraries” on the main Libraries home page. The current semester loan due date is 6/1/09.

After requesting renewal, it’s a good idea to scan your list to identify any items which may not have been renewed, due to recalls or to having exceeded the 10-renewal limit. These items should be returned to the
circulation desk in 701 Dodge. They can be checked in and then re-charged to you at the desk, if there are no active holds on the item(s).

A reminder also that books borrowed from other campus libraries may be returned to the Music & Arts
Library, for transfer back to those libraries.

Please contact us with any questions or concerns, at or by phone at 212-854-4711.

CLIO affected by systems work, 1/14 – 1/16

Some necessary upgrades to the Libraries’ software are scheduled for Wednesday, Jan. 14th through Friday, Jan. 16th. Patrons will be able to check out materials as usual, but there will be some impact on CLIO, and in using any CLIO functions which require login using your UNI.

These services will not be available during this work:

  • “My Library Account” in CLIO
  • Renewals (in-person or online)
  • Borrow Direct
  • Saving to CLIO Bookbag
  • Any other CLIO service requiring login with your UNI

These services will not be affected:

  • Standard Inter-Library Loan
  • Offsite requests
  • Other non-CLIO resources such as electronic databases and journals

Please note: CLIO will not be updated in real time during this work. This means, for example, that an item you’ve returned may still be listed in CLIO as “checked out” until this work is completed. If you notice any problems after the work has been completed, please contact us ( or 212-854-4711).

Due dates over Winter Break

Please note: no regular circulating items will fall due over the Winter Break, between Monday 12/22/08 and Monday 1/19/09. This will not affect most printed items, as they generally circulate on semester loan (the next semester loan due date is 2/16/09). However, circulating recordings, with a 2-week loan period, are affected, and these items will not fall due over the break between the dates indicated above.

Please contact us at (212) 854-4711or at if you have any questions (or post your question here, and we’ll respond).

Recordings circulate for 2 weeks to all full-time students, faculty and staff

Hey, music lovers…!

Did you know that sound and video recordings in the Music & Arts Library circulate for 2 weeks, to all Columbia full-time students, faculty, and staff?

Check ’em out!

  • Almost all sound and video recordings are listed in CLIO.
  • Use “Quick Limit” feature in a CLIO search to specify either sound or video recordings.
  • If you want to see only CDs as a result of your keyword search, try including the keyword “digital” along with your other search terms, for example “mozart magic flute digital”. Our CD call numbers all begin with the CD prefix (L, LS, W, and JS are all call number prefixes for vinyl LPs).
  • If you need further help with search tips for recordings, contact us – music searching can sometimes be tricky, and we’re glad to help!

Note that all of our vinyl LP recordings (yes, remember – records?!) are held in Offsite storage. You’ll see “Offsite” locations for those items; request them by clicking on the “Offsite” button at the bottom of the CLIO record. Delivery time is 2 business days, and turntables are available in the Music & Arts Library, if you don’t have access to your own.

Circulation Policies

Most of our books, scores, and recordings circulate. Most books and scores circulate on a semester loan, and most recordings circulate for 2 weeks, to students, staff and faculty of Columbia University.

The main circulation policies for the Music & Arts Library are available in our Quick Reference Guide. Please note that some materials are restricted to in-library use only, and that not all services are available on weekends. Contact us at if you have further questions.

If you are not a Columbia affiliate, and have questions about accessing the Columbia University Libraries, please visit the Library Information Office web pages for further info.